Distribution
Workforce coverage
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Operational workspace
Every employee record,
Every employee record,
one trusted view.
Employee master data, compliance signals, Rig classification, and location coverage in one controlled workspace.
Data status Human controlledAI direct writes disabled
Attention queue
LiveCompliance horizon
Loading compliance signals...
Controlled actions
Quick tasks
Employee master
People directory
Search, review, and maintain the company's trusted employee records.
| EMP# | Ename | Employment Status | Residency ID | Nationality | Saudi Classification | Sponsor | Location | Position | Iqama Expiry Date | Current Date | Status | ERE | Current Date | Status | Blood Type | Date of Birth | Employee Email | Mobile Number | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Loading employee records... | ||||||||||||||||||||
Workforce intelligence
Statistics
Live company, department, position, nationality, workforce-category, and document coverage statistics.
Calculated atNot loaded
People
Nationalities
Classification
Workforce categories
Coverage
Employee documents
Employment
Status and Saudi classification
Company statistics
Employees and role distribution by company
Owning company, operating company, insurance provider, positions, and nationalities are counted independently.
| Company | Belongs To | Works For | Insurance Provider | Unique Employees | Positions | Nationalities | Top Positions | Top Nationalities |
|---|---|---|---|---|---|---|---|---|
Loading company statistics... | ||||||||
Department statistics
Employees and positions by department
| Department | Employees | Positions | Companies | Nationalities | Top Positions |
|---|---|---|---|---|---|
Loading department statistics... | |||||
Position statistics
Workforce distribution by position
| Position | Employees | Departments | Companies | Nationalities | Operators |
|---|---|---|---|---|---|
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Employee document center
Bulk employee documents
Match a folder of images or documents to employees by the Government ID used as each file name.
01 · Configure
Government ID matchChoose one document type for this batch
Every selected file will be stored in the same employee-document field. You can start another batch for a different document type.
✓
Required naming rule
Name each file with the employee's exact 10-digit Government ID and nothing else, for example 2607206881.jpg or 2607206881.pdf.
02 · Select
Add files or one complete folder
Up to 1,000 files can be reviewed in one batch. Each file is limited to 5 MB and is transferred in protected small parts after review.
03 · Review and upload
Waiting for filesEmployee matching results
No file changes an employee record until you confirm the rows marked Ready.
Total files0
Ready0
Will replace0
Issues0
Completed0
| File | Government ID | Matched employee | Document type | Result |
|---|---|---|---|---|
Choose a document type and select files, then review the matches. | ||||
Employee career & follow-up
Employee Tracking
Absence cases, health incidents and a connected history of leave and travel.
Find a case
Employee follow-up cases
Advanced search
Each employee is reviewed within one contract year, anchored to Contract Start From (or First Employment Date). For the current review year, the period contains today; for earlier years, it contains 31 December. Consecutive rules are 1, 2–6, 7–10, 11–14 and 15+ days. Intermittent absence is 30+ days across separate periods. Executed leave, special holidays and No Data are excluded. Employees without a start date are reported for correction.
Open cases0
In progress0
Closed cases0
Follow-up register
0 cases| Employee | Case / rule | Period & location | Status | Follow-up | |
|---|---|---|---|---|---|
Loading cases… | |||||
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Leave and departure requests
Employee leaves & departures
| Employee / location | Request / leave type | Requested dates | Actual dates / return | Status / payment |
|---|
Employee travel tickets
Travel tracking
All recorded bookings, including previously booked tickets and tickets without a leave request.
| Employee / default location | Booking / ticket | Route / travel dates | Booking date / price | Status / leave link |
|---|
One employee, every recorded stage
Employee history
No employee selected.
Career timeline
Select an employeeSelect an employee to review all their tracking cases and leave requests.
Page 1 of 1
Employee health insights
HEALTH MONITORING ANALYSIS
Automatic management analysis from Medical monitoring records.
One latest record per employee within the selected filters. Age, company and nationality use the medical report entries. Weight is in kg, height in cm and glucose in mg/dL.
Crew Age Level Distribution
Calculated BMI Distribution
Nationality Distribution
BP Screening Status
Glucose Reading Bands
AGE LEVEL × BMI PROFILE
Employee analysis details
Calculated values and quality notes for each selected employee.
Calculation method
Categories follow the supplied Health Analysis workbook. BMI: weight / (height in metres)²; below 18.5 Underweight, below 25 Normal, below 30 Overweight, otherwise Obese. BP: below 90 systolic or 60 diastolic is Low; otherwise 140/90 or higher is High; otherwise 130/85 or higher is Monitor; otherwise Normal. Glucose bands: below 100, 100 to below 126, 126 to below 200, and 200 or above. Positive SpO₂ fractions up to 1 are multiplied by 100.
Only actual employee records are counted. Missing or invalid readings are shown separately; ages outside 18–150 are Unknown / Missing. Company, nationality and medical history categories follow the workbook; other source values are grouped as Other. Medical history recorded excludes blank and NIL. Missing BMI is included in the age profile so totals reconcile.
This is a management screening summary, not a diagnosis. RBS/FBS are not separated in the source. Original health entries remain unchanged.
EMPLOYEE DOCUMENTS
Download Center
Select employees, choose attachment types, then download one ZIP organized by document type.
1. Select employees
| Employee | Employee ID | Government ID | Record status |
|---|
2. Choose attachments
3. Download
Each selected document type has its own folder. File names include the employee name and employee ID. Unavailable files are listed in the download summary.
Statistics cover all filtered records, not only this page. Recorded values are shown without clinical interpretation.
Employee medical records
Health monitoring & medical documents
0 records
Medical files
Medical uploads & history
Import health workbooks or select an existing medical record to attach reports and certificates.
| Employee | Report date / location | Documents | Actions |
|---|
Imported medical files
| File / sheet | Report date / location | Status | Added / updated / rejected | Imported at / by | Actions |
|---|
0 files
Uploaded reports & certificates
| Employee / Government ID | File / type | Report date / location | Issued / expires | Uploaded at / by | Actions |
|---|
Candidate documents
Upload CVs
Choose one or more job positions, then upload one CV or a group of CVs. AI reads the candidate name from each file.
Single or bulk upload
0 files selectedAdd candidate CVs
Job positions *All selected positions apply to every CV in this upload.
Select job positions
Loading CV settings…
| CV file | Candidate name | Progress |
|---|---|---|
Your selected files will appear here. | ||
Candidate library
Uploaded CVs
Review candidate documents by position and mark the CVs you recommend.
Search & filter
Find a candidate
Saved CVs
0 CVsCandidate documents
| Candidate | Job position | Recommended | Uploaded | CV actions |
|---|---|---|---|---|
Loading uploaded CVs… | ||||
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Training evidence
Employee certificates
Bulk-analyze PDFs and optional Excel details, resolve employee matches, then commit verified certificates to employee profiles.
Controlled bulk import
Human reviewUpload 100+ certificates safely
The workbook is optional. PDFs are uploaded one by one, analyzed, and held for human review before any employee record changes.
Certificate register
All employee certificates
Search, select, edit, download, archive, or delete certificate records according to your assigned permissions.
0 selected
Live results0 certificates
| Employee | Government ID | Course | Issue date | Expiry date | Status | Certificate No. | Issuing body | File | Actions | |
|---|---|---|---|---|---|---|---|---|---|---|
| Open Certificates to load the catalog. | ||||||||||
Daily certificate control
Certificate expiry center
One live list for certificates expiring within 60 days and certificates that have already expired.
Live daily register
Daily controlRenewal action list
Calculated from the current date whenever this page opens.
| Employee | Government ID | Course | Issue date | Expiry date | Days | Status | Certificate No. | Actions |
|---|---|---|---|---|---|---|---|---|
| Open Certificate Expiry to load the daily list. | ||||||||
Position-based certificate control
Certificate compliance
See missing, expired, and expiring required certificates, or inspect every employee against the controlled certificate catalogue.
Search and filter
Employee certificate view
Filters apply to both the requirements alerts and the full matrix.
| Employee | Government ID | Position | Department | Required certificate | Status | Expiry / days | |
|---|---|---|---|---|---|---|---|
| Open Certificate Compliance to load alerts. | |||||||
Available Not required Expiring soon Missing / expired
| Employee |
|---|
| Open Certificate Compliance to load the matrix. |
Controlled time away
Leave management
Submit, review, approve, and trace employee leave without direct travel booking.
| Request | Employee | Nationality | Leave | Period | Travel | Status | |
|---|---|---|---|---|---|---|---|
Open Leave Management to load requests. | |||||||
Grounded travel intelligence
AI Travel Desk
Research current flight alternatives, apply corporate travel rules, and select only after human price verification.
No employee PII sent to AI
| Travel request | Employee | Route | Travel dates | Options | Status | |
|---|---|---|---|---|---|---|
Open Travel Desk to load approved flight requests. | ||||||
Controlled employee self-service
Employee Data Requests
Review bilingual external form submissions, compare them with the employee master, then approve a controlled create or update.
HR approval queue
Submitted forms
| Request | Employee | Government ID | Intended action | Status | Submitted | |
|---|---|---|---|---|---|---|
Open the queue to load employee data requests. | ||||||
Security administration
Access control
Build permission groups, assign exact capabilities, then link every user to one controlled group.
Permission architecture
Database enforcedPermission groups
Every permission is independently controlled. Super Admin remains protected and unrestricted.
| Group | Code | Users | Permissions | Status | Actions |
|---|---|---|---|---|---|
Loading permission groups... | |||||
—Active users
—Super administrators
—Never signed in
—Stale access
—Locked accounts
—Password change required
| User | Permission Group | Status | Last sign in | |
|---|---|---|---|---|
Loading system users... | ||||
Operational hardening
LoadingContinuity & notification controls
Monitor the daily compliance scan, create recoverable database copies, and review recent system errors.
Daily schedule—Not loaded
Last scan—Not loaded
Last backup—Not loaded
Recent errors—Not loaded
Stored backups will appear here.
Operational controls are available to the Super Administrator.
Controlled dictionaries
Reference data
Maintain organization dictionaries, Rig work nature, contract types, renewal rules, statuses, and import aliases.
Company dictionary
Companies
| Reference | Classification | Status | Updated | |
|---|---|---|---|---|
Select a reference dictionary. | ||||
Daily status and rotations
POB control center
Track every employee day by day, calculate rotations, overtime, explicit exceptions, and import attendance worksheets safely.
Employee attendance
Employee Time Sheet Card
Choose an employee and a date range.
| Date | Attendance status | Location | Working hours | Overtime hours |
|---|
Saudi crew leave documents
Saudi Rotation Off Leave Request
Matching uses employee numbers, including numbers written next to nationality.
Saved leave documents
| Location | Month / year | Document | Status / saved at | Actions |
|---|
Total0Active employees
On Duty0Effective state
Rotation Off0Calculated or confirmed
Sick0Recorded or inferred
Vacation0Recorded or inferred
Explicit0Manual or POB
Date-specific view
ControlledDaily workforce board
| Employee | Rotation Pattern | Scheduled | Effective Status | Current Location | Working Hours | Late Hours | Overtime | Source | |
|---|---|---|---|---|---|---|---|---|---|
Open POB to load the daily board. | |||||||||
Days0Selected period
On Duty0Working days
Rotation Off0Rotation rest
Sick0Sick days
Vacation0Vacation days
Overtime0Total hours
Employee-specific history
ControlledDaily workforce timeline
| Date | Sponsor | Current Location | Late Hours | Overtime |
|---|---|---|---|---|
Select an employee and date range. | ||||
Dynamic calendars
Rotation patterns
Loading rotation patterns...
Employee coverage
Pattern assignments
| Employee | Pattern | Valid period | Priority | Status | ||
|---|---|---|---|---|---|---|
No assignments loaded. | ||||||
Crew Rotation report
Rig changeover checklist
Crew lists follow the latest saved Crew Rotation result for this location and month. Confirmation does not record actual attendance.
INCOMING
Going to RIG
0 employeesOUTGOING
Going Rotation Off
0 employees0 selected
Red warnings show leave type and actual dates, including legacy-applied leave. Only checked employees are exported after confirmation.
POB report layouts
Filtered attendance and daily view
Choose the standard POB matrix or the daily SUMMARY layout.
Period result
POB attendance matrix
Choose a period and filters, then load the matrix.
1
Select workforce fileChoose the exact worksheet
2
Confirm detectionFormat, date, location mode, and identities
3
Human reviewApprove statuses explicitly
01
Adaptive format detectorSelect a workforce workbook
The workbook is read in your browser. Choose a daily POB worksheet or a monthly workforce matrix.
Workforce import audit trail
Attendance import history
| File | Worksheet | Date | Location | Rows | Status | Actions |
|---|---|---|---|---|---|---|
No attendance import batches yet. | ||||||
20 files per page
Human-reviewed intelligence
AI imports
Analyze changing Excel formats, confirm column mappings, review every proposed employee change, then commit explicitly.
1
Select fileExcel or CSV
2
Map columnsAI suggestions
3
Human reviewApprove changes
01
Loading engine...Select employee workbook
The file is parsed in your browser. No database update occurs during upload or analysis.
Audit trail
Employee import history
| File | Worksheet | Rows | Status | Created | Actions |
|---|---|---|---|---|---|
No import batches yet. | |||||
20 files per page
Central configuration
System Settings
Manage shared integrations and future system-level settings from one controlled location.
System-wide AI
Loading...AI provider chain
The primary model and fallbacks below are used by AI Imports, Travel Desk, Certificates, and every future AI-enabled module.
Expiry monitoring
Compliance center
Monitor employee documents and insurance using live, date-based attention signals.
Calculated today
Attention queue
0 signalsEmployee compliance signals
| Employee | Signal | Expiry date | Days remaining | Location | Position | Severity | |
|---|---|---|---|---|---|---|---|
Open Compliance to calculate current signals. | |||||||
Template builder
Exports center
Filter employee data, choose the exact columns, rename headers, and create Excel or CSV files.
Advanced filters
Employee selection
Daily attendance matrix
Historical daily dataONLY POB-style workforce report
Choose, order, and rename the employee columns that appear before the daily status columns. The filters above are applied.
Open Exports to load matrix columns.
Reusable setup
Human controlledExport template
Column mapping
Columns and output names
Open Exports to load available columns.
Preflight
Choose a template or columnsExport readiness
No data is exported automaticallyThe file is generated only after you press Export filtered data.
Operational intelligence
Reports center
Build filtered employee, overtime, staffing, leave and travel, Sadad, or POB matrix reports and export the exact visible result.
Start a report
Choose how to begin
Load a system report, a saved pattern, or a fully custom report.
Accountability & diagnostics
Activity & Error Logs
Review authenticated user movement, controlled changes, and detailed runtime errors.
User activity
Activity log
| Date & time | User | Activity | Entity | Detail |
|---|---|---|---|---|
Open the module to load activity. | ||||
System diagnostics
Error log
| Date & time | Source | Explanation / reason | Technical detail |
|---|---|---|---|
Open the module to load errors. | |||
Planned module
Reference Data
This module is included in the approved build sequence and will use the same controlled data model.
HJHR-BUILD-002